| Oracle® Fusion Middleware Administrator's Guide for Oracle WebCenter 11g Release 1 (11.1.1) Part Number E12405-02 |
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| Oracle® Fusion Middleware Administrator's Guide for Oracle WebCenter 11g Release 1 (11.1.1) Part Number E12405-02 |
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View PDF |
This chapter describes how a WebCenter Spaces administrator with Group Space-Manage or Group Space Template-Manage permissions can manage everyone's group spaces and group space templates in WebCenter Spaces. It includes the following sections:
For more information about exporting and importing group space information, see Chapter 23, "Exporting and Importing Group Spaces".
Audience
The content of this chapter is intended for WebCenter Spaces administrators. Users granted the WebCenter Spaces Administrator role or a custom role that grants the Application-Manage permission).
WebCenter Spaces administrators with Group Space-Manage or Group Space Template-Manage permissions can manage any group space or group space template from WebCenter Administration pages (Figure 22-1). From here, you can take any group space temporarily offline and close down any group spaces deemed inactive. Administrators can rename and edit any group space, as well as delete group spaces when they are no longer required.
Group space moderators do not have access to this page. While group space moderators may perform some of these tasks for group spaces that they own through group space administration, the WebCenter Spaces administrator can manage all of them.
The Group Spaces administration page offers import and export services too. To find out more, see Chapter 23, "Exporting and Importing Group Spaces".
WebCenter Spaces administrators can view and manage any group space through WebCenter Administration pages. From here, you can quickly see whether group spaces are active, online, offline, who created the group space (the group space moderator), and on which date group spaces were created.
The Actions menu offers additional options for editing, renaming, and deleting group spaces, and if you select About Group Space you can access useful information such as the group's space direct URL and internal ID (Figure 22-2).
By default, group spaces are listed alphabetically. To view the information differently, by Create Date for example, click the sort icon for the column. Sort icons appear when you hover over the mouse over the column header.
To display the group space administration page:
Login to WebCenter Spaces with administrative privileges.
See Section 17.1, "Logging into WebCenter Spaces as an Administrator".
Click the Administration link at the top of the application.
Click the Group Spaces tab.
Click the Group Spaces subtab.
WebCenter Spaces administrators can change the status of any group space. The following sections tell you how:
When a group space is offline, members of the group space are unable to access the group space. If members try to access the group space, they will see the Group Space Unavailable page. See also "Customizing the Group Space Unavailable Page" in Oracle Fusion Middleware User's Guide for Oracle WebCenter.
Administrators and group space members with Group Space-Manage permissions may access a group space that is offline. So if, for example, an administrator notices inappropriate content they can take a group space offline, fix the content, and bring it back online later.
To permanently close down a group space that is not being used any more, see Section 22.3.3, "Closing Any Group Space".
To take a group space offline:
Login to WebCenter Spaces with administrative privileges.
See Section 17.1, "Logging into WebCenter Spaces as an Administrator".
Click the Administration link at the top of the application.
Click the Group Spaces tab.
Click the Group Spaces subtab.
Select the group space you require by highlighting the row in the table.
From the Change State drop down, select Offline (Figure 22-3).
Click Save.
To bring any group space back online:
Login to WebCenter Spaces with administrative privileges.
See Section 17.1, "Logging into WebCenter Spaces as an Administrator".
Click the Administration link at the top of the application.
Click the Group Spaces tab.
Click the Group Spaces subtab.
Select the required group space by highlighting the row in the table.
From the Change State drop down list, select Online (Figure 22-4).
Click Save.
A WebCenter Spaces administrator can close any group space that is no longer being used. When you close a group space the content is archived. The group space is removed from everyone's Group Space menu to avoid clutter but its content remains accessible and searchable to those who may want to reference it.
Current members may still access the group space through My Group Spaces. See "Viewing Available Group Spaces" in Oracle Fusion Middleware User's Guide for Oracle WebCenter.
If you want to close down a group space temporarily, take the group space offline instead. See Section 22.3.1, "Taking Any Group Space Offline".
To close a group space:
Login to WebCenter Spaces with administrative privileges.
See Section 17.1, "Logging into WebCenter Spaces as an Administrator".
Click the Administration link at the top of the application.
Click the Group Spaces tab.
Click the Group Spaces subtab.
Select the required group space by highlighting the row in the table.
From the Change Status drop down, select Closed (Figure 22-5).
Click Save.
WebCenter Spaces administrator and group space moderators may close a group space if is no longer being used. If you want to reopen a group space, you can do so.
To reactivate a group space:
Login to WebCenter Spaces with administrative privileges.
See Section 17.1, "Logging into WebCenter Spaces as an Administrator".
Click the Administration link at the top of the application.
Click the Group Spaces tab.
Click the Group Spaces subtab.
Select the required group space by highlighting the row in the table.
From the Change Status drop down, select Active (Figure 22-6).
Click Save.
WebCenter Spaces administrators with the Group Space-Manage permission can delete any group space. Once a group space is removed from WebCenter Spaces it cannot be recovered. Group spaces are permanently removed and current members will no longer see the group space in their view.
Most group space data is deleted too; the exceptions are group space discussions, announcements, wikis, and blogs which remain on the associated back-end servers.
You cannot delete a group space while the moderator is editing group space settings but there are no other restrictions.
To delete a group space that is no longer required:
Login to WebCenter Spaces with administrative privileges.
See Section 17.1, "Logging into WebCenter Spaces as an Administrator".
Click the Administration link at the top of the application.
Click the Group Spaces tab.
Click the Group Spaces subtab.
Select the required group space by highlighting the row in the table.
Ctrl-Click rows to select more than one.
Click the Actions icon for the page, and choose Delete (Figure 22-7).
Click Delete to confirm that you want to delete the group space(s).
If the delete process fails for any reason, the group space is not removed from the administrator's Group Space tab; this sometimes happens when a back-end server cannot be contacted. If administrator's click Delete again from here, the group space will be removed.
WebCenter Spaces services, such as Discussions and Mail, are configured by your Fusion Middleware Administrator through Fusion Middleware Control or using the WLST command-line tool. New services automatically become available in WebCenter Spaces when the application starts up—no additional configuration is required inside WebCenter Spaces. Likewise, there is no facility to disable services for the entire application as the Fusion Middleware Administrator takes care of this through Fusion Middleware Control. See also, Section 2, "Getting WebCenter Spaces Up and Running".
You can enable and disable services for individual group spaces inside the WebCenter Spaces application: Announcements, Discussions, Documents, Group Space Events, Instant Messaging and Presence, Lists and Mail. In most cases, the group space moderator will manage service requirements for their own group space but WebCenter Spaces administrators can also perform this task if required to do so. For details, see "Enabling and Disabling Services Available to a Group Space" in Oracle Fusion Middleware User's Guide for Oracle WebCenter.
WebCenter Spaces administrators with the Group Space Template-Manage permission can review and delete any group space template. The following sections tell you how:
WebCenter administrators with the Group Space Template-Manage permission can manage every group space template from the Group Space Template administration page (Figure 22-8). You can see which group space templates are currently available, and delete group space templates when they are no longer required. You can also publish templates—making them available to everyone—or restrict them to private use only.
It is important to keep the template list up to date and valid. Anyone who creates a group space will see public templates as well as their own private templates.
The Group Space Templates administration page provides import and export services too. To find out more, see Chapter 23, "Exporting and Importing Group Spaces".
WebCenter Spaces administrators with the Group Space Template-Manage permission can view and manage any group space through WebCenter Administration pages. From here, you can quickly see who created each group space template (the group space moderator), and the date on which it was created. The Actions menu offers additional options for deleting group space templates, and you can publish and unpublish templates from here too.
By default, group space templates are listed alphabetically. To view the information differently, by Create Date for example, click the sort icon for the column. Sort icons appear when you hover over the mouse over the column header.
To see a list of every group space template in WebCenter Spaces, together with their description, creator, and other useful information:
Login to WebCenter Spaces with administrative privileges.
See Section 17.1, "Logging into WebCenter Spaces as an Administrator".
Click the Administration link at the top of the application.
Click the Group Spaces tab.
Click the Templates tab.
WebCenter Spaces administrators with the Group Space Template-Manage permission can delete any group space template except the standard, out-of-the-box templates: Blank, Community of Interest, Group Project.
To delete a group space template that is no longer required:
Login to WebCenter Spaces with administrative privileges.
See Section 17.1, "Logging into WebCenter Spaces as an Administrator".
Click the Administration link at the top of the application.
Click the Group Spaces tab.
Click the Templates tab.
Select the required template by highlighting the row in the table.
Ctrl-Click rows to select more than one.
Click the Delete icon (Figure 22-9) or choose Delete Group Space Template from the Actions menu.
Click Yes to confirm that you want to delete the selected template(s).
Several group space templates are provided out-of-the-box: Group Project, Community of Interest, and Blank. In addition to these, users with the Group Space-Create permission can create customized templates from group spaces and share them with other users.
While WebCenter Spaces can accommodate any number of templates, a limited number of templates is sometimes more effective. Administrators with the Group Space Template-Manage permission can maintain the template list through WebCenter Administration.
To publish or unpublish a group space template:
Login to WebCenter Spaces with administrative privileges.
See Section 17.1, "Logging into WebCenter Spaces as an Administrator".
Click the Administration link at the top of the application.
Click the Group Spaces tab.
Click the Templates tab.
From the Actions menu, choose:
Publish Group Space Template - to share the template with everyone.
Make Group Space Template Private - to remove the template from the group space template list. The template owner can use the template but nobody else will see it.
Confirm your selection.
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