5 Working with the Manage Pages Dialog Box

5.1 What You Should Know About the Manage Pages Dialog Box

The Manage Pages dialog box (Figure 5-2) is a WebCenter Spaces feature that provides quick access to pages and page-management controls.

Figure 5-2 The Manage Pages Dialog Box

Description of "Figure 5-2 The Manage Pages Dialog Box"

These include:

• Creating, editing, copying, and deleting pages

• Hiding and showing pages in your view

• Exposing a group space page in your personal space

• Rearranging your view of page display order

• Setting page security (including making a page public)

• Setting page creation defaults (personal space pages only)

• Viewing information about a page, including its direct URL

• Viewing a print preview of a page

The Manage Pages dialog box is context-aware. When you open it, the dialog box renders according to your location in the application. For example, in a group space, the Manage Pages dialog box displays all of the pages in that group space. In your personal space, it displays all of the pages in your personal space; additionally, it provides a control for setting page creation defaults for the pages you create in your personal space (Figure 5-3).

Figure 5-3 The Set Page Defaults Button in the Manage Pages Dialog Box

Description of "Figure 5-3 The Set Page Defaults Button in the Manage Pages Dialog Box"

The Manage Pages dialog box provides access to the actions you can perform on a given page in its Actions column (Figure 5-4).

Figure 5-4 The Actions Column and Menu in the Manage Pages Dialog Box

Description of "Figure 5-4 The Actions Column and Menu in the Manage Pages Dialog Box"

Each page row includes an Actions icon that provides access to page-related menu commands (Figure 5-5).

Figure 5-5 A Page Actions Menu Opened from a Manage Pages Dialog Box

The actions that appear on this menu depend upon the page, where it came from, and the permissions you have on it.

You can also open pages from the Manage Pages dialog box. Simply click the page name in the Name column, and the page opens in WebCenter Spaces. The Manage Pages dialog box closes automatically.

5.2 Accessing the Manage Pages Dialog Box

After you have logged on to WebCenter Spaces, you can access the Manage Pages dialog box by selecting the Manage Pages command from the Page Actions menu (Figure 5-6).

Figure 5-6 Manage Pages Command on the Page Actions Menu

The Manage Pages dialog box opens (Figure 5-7).

Figure 5-7 The Manage Pages Dialog Box

Description of "Figure 5-7 The Manage Pages Dialog Box"

Click the Close button to exit the dialog box.

5.3 Finding Pages in the Manage Pages Dialog Box

The Manage Pages dialog box includes two features for locating a page or group of pages in a personal or group space: search and filter. Both features render lists of pages that match your search or filter criteria.

This section describes how to use the search and filter features in the Manage Pages dialog box. It contains the following subsections:

• Searching for Pages in the Manage Pages Dialog Box

• Filtering Your View of Pages in the Manage Pages Dialog Box

5.3.2 Filtering Your View of Pages in the Manage Pages Dialog Box

Filtering enables you to locate pages by name and by the user name of the person who created them. In the Manage Pages dialog box, the Show or Hide Filter Panel icon (Figure 5-13) is a toggle switch you click both to open and close the Filter panel.

Figure 5-13 The Show or Hide Filter Panel Icon and the Filter Panel

When you close the Manage Pages dialog box, your filtering terms are automatically cleared. You can also clear them explicitly by deleting your terms from the Filter panel and pressing Enter.

To locate a page by filtering the list of pages in the Manage Pages dialog box:

1. Log in to Oracle WebCenter Spaces.

   For information on how to log in, see Section 2.2.1, "Logging In to a WebCenter Application."

2. Go to your personal space or the group space where you want to locate a page.

   For information about navigating to a personal or group space, see Section 2.4, "Hiding, Showing, Opening, and Closing Pages."

3. Select the Manage Pages command from the Page Actions menu (Figure 5-14).

   Figure 5-14 Manage Pages Command on the Page Actions Menu

   
   

   The Manage Pages dialog box opens (Figure 5-15).

   Figure 5-15 The Manage Pages Dialog Box

   
   Description of "Figure 5-15 The Manage Pages Dialog Box"
   
   

4. Click the Show or Hide Filter Panel icon (Figure 5-16).

   Figure 5-16 The Show or Hide Filter Panel Icon

   
   

5. In the resulting filter panel (Figure 5-17), enter a full or partial filtering term in either or both fields above the Name and Created By columns, and press Enter.

   Figure 5-17 Filter Panel in the Manage Pages Dialog Box

   
   

   Note:

   Filtering terms are not case sensitive.

   The Manage Pages dialog box refreshes with all pages matching the filtering term(s).

To return the Manage Pages dialog box to its default display, delete your filtering terms and press the Enter key. To close the Filter panel, click the Show or Hide Filter Panel icon.

5.4 Changing the Order of Pages Through the Manage Pages Dialog Box

By default, pages are arranged in the order they are created. You may want to rearrange the default order, adding emphasis to more critical pages by placing them earlier in the succession of tabs. Such changes are personalizations in that they affect only your view of page order.

To change the order of pages through the Manage Pages dialog box:

1. Log in to Oracle WebCenter Spaces.

   For information on how to log in, see Section 2.2.1, "Logging In to a WebCenter Application."

2. Go to the personal or group space where you want to change the display order of pages.

   For information about locating pages, see Section 2.4, "Hiding, Showing, Opening, and Closing Pages."

3. Select the Manage Pages command from the Page Actions menu (Figure 5-18).

   Figure 5-18 Manage Pages Command on the Page Actions Menu

   
   

   The Manage Pages dialog box opens (Figure 5-19). Notice the current page order in the dialog box and in Figure 5-20.

   Figure 5-19 The Manage Pages Dialog Box

   
   Description of "Figure 5-19 The Manage Pages Dialog Box"
   
   

   Figure 5-20 The Resource Page Positioned After the Standards Page

   
   

4. In the Reorder column, click the up arrow next to a page to move it higher (to the left) in the page order; or click the down arrow next to a page to move it lower (to the right) in the page order.

   Alternatively, click and hold a page row, and drag and drop it to the desired position.

5. Click the Close button when you finish reordering pages.

   Pages are rendered in the order you specified (Figure 5-21).

   Figure 5-21 The Repositioned Resources Page

   
   

5.5 Setting Page Creation Defaults for Your Personal Pages

Use create page options to predetermine the values to use in creating pages in your personal space. Normally, when you create a page you are prompted to provide values for the page scheme and page template. Using create page options, you can specify default values for scheme and template and consequently skip making those selections during page creation.

You can set create page options for yourself so that every page you create in your personal space uses the same defaults. An Administrator can set create page options for all users' personal spaces. The settings you establish for yourself override any settings an administrator may provide.

The page creation options you set through the Manage Pages dialog box influence all the pages you create in your personal space, whether you create them through the Manage Pages dialog box or through some other page creation mechanism.

To set page creation defaults for your personal space:

1. Log in to Oracle WebCenter Spaces.

   For information on how to log in, see Section 2.2.1, "Logging In to a WebCenter Application."

2. Go to your personal space.

   For information about locating your personal space, see Section 2.4, "Hiding, Showing, Opening, and Closing Pages."

3. Select the Manage Pages command from the Page Actions menu (Figure 5-22).

   Figure 5-22 Manage Pages Command on the Page Actions Menu

   
   

   The Manage Pages dialog box opens.

4. In the Manage Pages dialog box, click the Set Page Defaults button (Figure 5-23).

   Figure 5-23 The Set Page Defaults Button

   
   

   The Set Page Defaults dialog box opens (Figure 5-24).

   Figure 5-24 The Set Page Defaults Dialog Box

   
   

5. Set your page defaults:

   1. Select a design scheme for new pages from the Default Scheme pick list (Figure 5-25).

      Figure 5-25 The Default Scheme Pick List

      
      

      Table 5-1 illustrates how each selection looks on a blank page. Note that each scheme selection also provides font and color styles that are not evident on a blank page.

      Table 5-1 Seeded Page Schemes

      Default Scheme	How this Scheme Looks on a Blank Page
      Blank
      Blue
      Clouds
      Dunes
      Egg Shell
      Paper
      Stream
      Sun
      Wave
      White
      Winter
      Custom	Provide your own background image by entering the directory path to the image in the Scheme Background Image field that opens when you select Custom. Enter for example: http://mycompany.com/images/chinwig/cologo_small.gif

      
      

   2. Select a layout from the Style pick list (Figure 5-26).

      Figure 5-26 Create Page Options Style Pick List

      
      

      Table 5-2 illustrates and describes each selection.

      Note:

      Users with the relevant level of permissions can switch some page layouts at runtime. In addition to illustrating different page layouts, Table 5-2 also indicates which layouts can and cannot be switched at runtime.

      For information about switching page layouts at runtime, see Section 3.4.2, "Changing Your Page Layout" (personalization) and Section 6.4.3, "Changing Everyone's Page Layout" (customization).

      Table 5-2 Seeded Page Styles

      Name	Illustration	Description
      Blank		A one-column page with one layout box into which you can add content. When you edit this page, a Change Layout link is provided to enable you to change the number and configuration of layout boxes on the page. For more information, see Section 6.4.3, "Changing Everyone's Page Layout."
      Left Narrow		A two-column page with two layout boxes into which you can add content. Layout boxes are positioned side-by-side, with the narrower layout box on the left. When you edit this page, a Change Layout link is provided to enable you to change the number and configuration of layout boxes on the page. For more information, see Section 6.4.3, "Changing Everyone's Page Layout."
      Right Narrow		A two-column page with two layout boxes into which you can add content. Layout boxes are positioned side-by-side, with the narrower layout box on the right. When you edit this page, a Change Layout link is provided to enable you to change the number and configuration of layout boxes on the page. For more information, see Section 6.4.3, "Changing Everyone's Page Layout."
      Three Column		A three-column page with three layout boxes into which you can add content. Layout boxes are positioned side-by-side, with the narrower layout boxes on the left and right sides. When you edit this page, a Change Layout link is provided to enable you to change the number and configuration of layout boxes on the page. For more information, see Section 6.4.3, "Changing Everyone's Page Layout."
      Stretch		A page dedicated to the display of one task flow. Any task flow you place on this page is maximized, taking up all available space. For an example of a page based on the Stretch style, see the Documents page or the Announcements page. This page style cannot be changed when you edit the page.
      Text Page		A page with a seeded Text component (that is, a Rich Text Editor), which you can use to enter and apply styles to text. For information about the Rich Text Editor, see Section 14.2.3.2, "Creating and Editing Rich Text Documents." When you edit this page, a Change Layout link is provided to enable you to change the number and configuration of layout boxes on the page. For more information, see Section 6.4.3, "Changing Everyone's Page Layout."
      Web Page		A page that takes a URL value, enabling you to expose external Web content in your WebCenter Spaces application. For example, use this page to connect to and expose pages from your wiki or blog server. For more information, see Chapter 23, "Working with Wikis and Blogs" This page style cannot be changed when you edit the page.
      Home Page		A preseeded Home page, based on the Right Narrow Column Layout page style. The Home page style comes prepopulated with task flows and other content. When you edit this page, a Change Layout link is provided to enable you to change the number and configuration of layout boxes on the page. For more information, see Section 6.4.3, "Changing Everyone's Page Layout."

      
      

   3. Select a page background color from the Scheme Background Color pick list (Figure 5-27).

      Figure 5-27 Scheme Background Color Pick List

      
      

   4. If you selected Custom from the Default Scheme pick list, enter the URL to the image to use for the custom scheme in the Scheme Background Image field (Figure 5-28).

      Figure 5-28 Scheme Background Image Field

      
      

      Enter for example:

      http://mycompany.com/images/chinwig/cologo_small.gif
      

      This field appears only when Custom is selected from the Default Scheme pick list.

   5. Select an option next to Always Use Page Defaults:

      Yes—When you create pages in your personal space, skip the Create Page dialog box, and create the page using the defaults you set here.

      No—When you create pages in your personal space, have the defaults you set here preselected in the Create Page dialog box.

6. Click Save to save your changes and exit the dialog box.

Going forward, when you create pages in your personal space, the defaults you set here determine the scheme and style that are preselected for the new page and whether the Create Page dialog box opens.

5.6 Creating a Page Through the Manage Pages Dialog Box

The Manage Pages dialog box provides a means of creating new pages in personal and group spaces. Page creation through the Manage Pages dialog box can be affected by whether you are creating a page in a personal space or a group space.

When you create a page in a personal space, either a page is instantly created or the Create Page dialog box opens and presents options for determining the page layout and scheme and the scheme background color. What happens is influenced by the Create Page options you select (see Section 5.5, "Setting Page Creation Defaults for Your Personal Pages").

In a group space, the Create Page dialog box always opens.

This section describes page creation as it occurs when the Create Page dialog box opens.

To create a page through the Manage Pages dialog box:

1. Log in to Oracle WebCenter Spaces.

   For information on how to log in, see Section 2.2.1, "Logging In to a WebCenter Application."

2. Go to your personal space or the group space where you want to create a page.

   For information about navigating to a personal or group space, see Section 2.4, "Hiding, Showing, Opening, and Closing Pages."

3. Select the Manage Pages command from the Page Actions menu (Figure 5-29).

   Figure 5-29 Manage Pages Command on the Page Actions Menu

   
   

   The Manage Pages dialog box opens (Figure 5-30).

   Figure 5-30 The Manage Pages Dialog Box

   
   Description of "Figure 5-30 The Manage Pages Dialog Box"
   
   

4. In the Manage Pages dialog box, click the Create Page button.

   If your create page options are preset not to prompt you with page creation options, the page is created without further steps (see Section 5.5, "Setting Page Creation Defaults for Your Personal Pages").

   Otherwise, the Create Page dialog box opens (Figure 5-31).

   Figure 5-31 The Create Page Dialog Box

   
   Description of "Figure 5-31 The Create Page Dialog Box"
   
   

5. In the Create Page dialog box, enter a display name for the page in the Page Name field.

   The name you enter here appears on the page's tab and in the Manage Pages dialog box.

6. Optionally, from the Scheme menu, select a scheme for the page.

   The scheme provides a seeded background image or enables you to select your own background image. See Table 5-1 for illustrations of seeded schemes.

   The Style selections redraw, using the selected scheme (Figure 5-32).

   Figure 5-32 The Create Page Dialog Box Redrawn with the Selected Scheme (Wave)

   
   Description of "Figure 5-32 The Create Page Dialog Box Redrawn with the Selected Scheme (Wave)"
   
   

7. Optionally, pick a background color for the page from the Scheme Background Color pick list.

8. If you selected Custom from the Scheme pick list, enter the URL to the custom image you want to use for your page background in the Scheme Background Image field (Figure 5-33).

   Figure 5-33 Scheme Background Image Field

   
   

   Enter for example:

   http://mycompany.com/images/chinwig/cologo_small.gif
   

   This field appears only when Custom is selected from the Default Scheme pick list.

9. Select the style you want to apply to the new page.

   Note:

   See Table 5-2 for a description of each page style.

10. Click the Create button.

    The page is created and immediately displayed in edit mode in Oracle Composer. From here, you can add files, task flows, and other types of content and share your information with others (Figure 5-34).

    Figure 5-34 A New, Unpopulated Page Viewed Through Oracle Composer

    
    Description of "Figure 5-34 A New, Unpopulated Page Viewed Through Oracle Composer"
    
    

    Note:

    After you create a page, the following sections may be useful to you as you take your next steps:

    • For information about adding layout components, see Section 6.5, "Working with Page Layout Components."

    • For information about adding files, see Section 7.1.2, "Adding Document Library Content to a Page."

    • For information about adding task flows, see Section 7.1.3, "Adding Task Flows to a Page."

    • For information about adding portlets to a page, see Section 7.1.4, "Adding Portlets to a Page."

5.7 Setting and Revoking Page Access Permissions

Within a given personal or group space, you can assign different page access privileges to different users or user roles. For example, you can share page management access with a coworker who is jointly leading a particular effort. You may want to give customization access to your team, or editorial access to a colleague who normally would only be able to view the page.

You can use the page access settings available through the Manage Pages dialog box to provide page access to a select list of specified users and user roles. And you can use them to make a page publicly available.

This section describes how to configure custom page access. It contains the following subsections.

• Setting Custom Page Access

• Making a Personal Page Public

• Revoking Custom Page Access

5.8 Copying a Page Through the Manage Pages Dialog Box

Copying a page provides a quick, easy way to create multiple pages that use the same scheme and layout and contain the same content with the same customizations. Copying a page is a two-click operation through the Manage Pages dialog box.

To copy a page through the Manage Pages dialog box:

1. Log in to Oracle WebCenter Spaces.

   For information on how to log in, see Section 2.2.1, "Logging In to a WebCenter Application."

2. Go to the personal or group space where you want to copy a page.

   For information about locating pages, see Section 2.4, "Hiding, Showing, Opening, and Closing Pages."

3. Select the Manage Pages command from the Page Actions menu (Figure 5-55).

   Figure 5-55 Manage Pages Command on the Page Actions Menu

   
   

   The Manage Pages dialog box opens.

4. In the row of the page you want to copy, click the Actions icon and select Copy Page from the resulting menu (Figure 5-56).

   Figure 5-56 The Copy Page Command on the Actions Menu

   
   

   The Copy Page dialog box opens (Figure 5-57).

   Figure 5-57 The Copy Page Dialog Box

   
   

5. Provide a new name for the copy, and click OK.

   You must provide a new name. You cannot leave this field blank.

   The Manage Pages dialog box closes, and the new page opens in edit mode in Oracle Composer. All the task flows, portlets, and other page components are also copied, along with any customizations that were applied to them.

5.9 Entering Edit Mode Through the Manage Pages Dialog Box

Oracle Composer provides the runtime page editing environment for all WebCenter application pages. One way to access Oracle Composer is through the Manage Pages dialog box. This section describes how.

To enter edit mode through the Manage Pages dialog box:

1. Log in to Oracle WebCenter Spaces.

   For information on how to log in, see Section 2.2.1, "Logging In to a WebCenter Application."

2. Go to the page you want to edit.

   For information about locating pages, see Section 2.4, "Hiding, Showing, Opening, and Closing Pages."

3. Select the Manage Pages command from the Page Actions menu (Figure 5-58).

   Figure 5-58 Manage Pages Command on the Page Actions Menu

   
   

   The Manage Pages dialog box opens.

4. In the Manage Pages dialog box, click the Actions icon (Figure 5-59) in the row of the page you want to edit, and select Edit Page from the resulting menu.

   Figure 5-59 The Edit the Page Command on the Actions Menu

   
   Description of "Figure 5-59 The Edit the Page Command on the Actions Menu"
   
   

   The Manage Pages dialog box closes, and page opens in Oracle Composer.

5.10 Deleting a Page Through the Manage Pages Dialog Box

The Manage Pages dialog box provides easy access to controls for deleting pages. Simply open the dialog box, open the Actions menu next to the relevant page, and select Delete Page. This section provides the details.

To delete a page through the Manage Pages dialog box:

1. Log in to Oracle WebCenter Spaces.

   For information on how to log in, see Section 2.2.1, "Logging In to a WebCenter Application."

2. Go to your personal space or the group space where you want to delete a page.

   For information about locating pages, see Section 2.4, "Hiding, Showing, Opening, and Closing Pages."

3. Select the Manage Pages command from the Page Actions menu (Figure 5-60).

   Figure 5-60 Manage Pages Command on the Page Actions Menu

   
   

   The Manage Pages dialog box opens.

4. In the Manage Pages dialog box, click the Actions icon in the row of the page you want to delete (Figure 5-61) and select Delete Page from the resulting menu.

   Figure 5-61 The Delete Page Command on the Actions Menu

   
   

   The Delete Page dialog box opens (Figure 5-62).

   Figure 5-62 The Delete Page Dialog Box

   
   

5. Click Delete to delete the page irrevocably from Oracle WebCenter Spaces.

6. Click the Close button to close the Manage Pages dialog box.