3 Maintaining WebCenter Spaces

Keeping the WebCenter Spaces application up and running requires input from both the Fusion Middleware administrator and the WebCenter Spaces administrator. This chapter outlines the roles and responsibilities of each administrator who may, in some cases, be the same person.

Some roadmaps are also provided to help guide you through the process.

This chapter includes the following sections:

Role of the Fusion Middleware Administrator
Role of the WebCenter Spaces Administrator
System Administration for WebCenter Spaces (Roadmap)
Application Administration for WebCenter Spaces (Roadmap)

Audience

The content of this chapter is intended for Fusion Middleware administrators responsible for WebCenter Spaces (users granted the Admin role through the Oracle WebLogic Server Administration Console) and WebCenter Spaces administrators (users granted the Administrator role throughWebCenter Spaces Administration).

Note:

Administrators maintaining custom WebCenter applications should refer to Chapter 5, "Maintaining Custom WebCenter Applications".

3.1 Role of the Fusion Middleware Administrator

Oracle Fusion Middleware provides a single administrative role with complete administrative capabilities—the Admin role. Fusion Middleware administrator can perform the complete range of security-sensitive administrative duties, as well as all installation, configuration, and audit tasks. This administrator is also responsible for setting up and configuring WebCenter Spaces immediately after installation, and performing on-going administrative tasks for WebCenter Spaces and other Oracle WebCenter components. Throughout this document we refer to this administrator as the Fusion Middleware administrator.

A single Fusion Middleware administrator account (weblogic by default) is set up when Fusion Middleware is installed. The password is the one you provided during installation.

To find out what on-going administrative tasks a Fusion Middleware administrator is expected to perform in relation to WebCenter Spaces, follow the Roadmap - Administering and Monitoring WebCenter Spaces.

Note:

The Fusion Middleware administrator is also responsible for getting WebCenter Spaces up and running out-of-the-box, for details see Section 2.4, "Setting Up WebCenter Spaces for the First Time (Roadmap)".

3.2 Role of the WebCenter Spaces Administrator

WebCenter Spaces administrators have the highest application privileges within the WebCenter Spaces application itself. This administrator can view and customize every aspect of the WebCenter Spaces application and is responsible for customizing WebCenter Spaces out-of-the-box and maintaining the application after it is in use.

Out-of-the-box, the default Fusion Middleware administrator (weblogic) is the only user assigned to the WebCenter Spaces Administrator role. The password is the one provided during installation.

To find out what on-going administrative tasks a WebCenter Spaces administrator is expected to perform in relation to WebCenter Spaces, follow the Roadmap - Keeping WebCenter Spaces Up and Running.

Note:

The WebCenter Spaces administrator is also responsible for customizing WebCenter Spaces out-of-the-box, for details see Section 2.5, "Customizing WebCenter Spaces for the First Time (Roadmap)".

3.3 System Administration for WebCenter Spaces (Roadmap)

The roadmap in Table 3-1 outlines typical tasks that a Fusion Middleware administrator might perform to keep WebCenter Spaces up and running.

Table 3-1 Roadmap - Administering and Monitoring WebCenter Spaces

Step	Documentation	Role
Step 1 - Stop and start the managed server	Restart the managed server on which WebCenter Spaces is deployed to effect configuration changes or for routine maintenance: Starting and Stopping Managed Servers for WebCenter Application Deployments Tip: The managed server for WebCenter Spaces is named `WLS_Spaces`.	Fusion Middleware Admin
Step 2 - View and manage log files	Identify and diagnose problems through log files. WebCenter Spaces logs record all types of events, including start up and shutdown information, errors, warnings, and other information: Viewing and Configuring Log Information	Fusion Middleware Admin
Step 3 - Monitor performance	Analyze the performance of WebCenter Spaces and monitor its current status through Fusion Middleware Control Console: Viewing Performance Information Monitoring WebCenter Spaces Fusion Middleware administrators granted one of these roles can view metrics: `Admin`, `Operator`, `Monitor`. To find out more, see in "Understanding Administrative Operations, Roles, and Tools".	Fusion Middleware Admin
Step 4 - Tune application properties	Reconfigure application properties: Tuning Environment Configuration Tuning WebCenter Application Configuration Tuning Back-End Component Configuration	Fusion Middleware Admin
Step 3 - Stop and start WebCenter Spaces	Fusion Middleware administrators may shut down WebCenter Spaces for maintenance purposes and then restart the application: Starting WebCenter Spaces Using Fusion Middleware Control Stopping WebCenter Spaces Using Fusion Middleware Control	Fusion Middleware Admin
Step 4 - Modify back-end services	Add, modify, and delete connections through Fusion Middleware Control Console. See:	Fusion Middleware Admin
Content Repositories	Managing Content Repositories
Mail Servers	Setting Up Connections for the Mail Service
BPEL Servers	Setting Up Worklist Connections
Collaboration Services	Setting Up Connections for the Discussions and Announcements Services Setting Up Connections for the Instant Messaging and Presence Service Setting Up the Server for Wiki and Blog Services
Secure Enterprise Search	Setting Up Connections for the Search Service
Wiki and Blog Services	Setting Up the Server for Wiki and Blog Services
Group Space Events, Links, Lists, Notes, and Tags	Setting Up the WebCenter Repository Setting Up the MDS Repository
Step 4 - Modify external applications and portlet producers	Add, modify, and delete connections through Fusion Middleware Control Console. See:	Fusion Middleware Admin
External Applications	Managing External Applications
Portlet Producers	Registering WSRP Producers Registering Oracle PDK-Java Producers
Step 5 - Configure SSL communication	Configure secure communication: Configuring WebCenter Applications and Components to Use SSL Configuring WS-Security Configuring a WebCenter Application to Use Single Sign-On See also Oracle Fusion Middleware Security Guide.	Fusion Middleware Admin
Step 6 - Reconfigure identity store or policy store	Reconfigure your identity or policy stores: Configuring the Identity Store Configuring the Policy and Credential Store to Use OID See also Oracle Fusion Middleware Security Guide.	Fusion Middleware Admin
Step 7 - Reconfigure WebCenter repository	Reconfigure the WebCenter repository: Setting Up the WebCenter Repository	Fusion Middleware Admin
Step 8 - Reconfigure MDS repository	Reconfigure the application's MDS repository: Setting Up the MDS Repository See also Oracle Fusion Middleware Administrator's Guide: Managing the MDS Repository Configuring an Application to Use a Different MDS Repository or Partition Moving Metadata from a Test System to a Production System	Fusion Middleware Admin
Step 9 - Reconfigure WebCenter Spaces workflows	Install WebCenter Spaces workflows on a different BPEL server and reconfigure the connection: Installing WebCenter Spaces Workflows Specifying the BPEL Server Hosting WebCenter Spaces Workflows	Fusion Middleware Admin
Step 10 - Export WebCenter Spaces	Use the export facility to move content to a remote instance or between stage and production environments: Exporting an Entire WebCenter Spaces Application Exporting Group Spaces Exporting Group Space Templates	Fusion Middleware Admin
Step 11 - Import WebCenter Spaces	Use the import facility to restore WebCenter Spaces from a backup or to move content to a remote instance or between stage and production environments: Importing an Entire WebCenter Spaces Application Importing Group Spaces Importing Group Space Templates	Fusion Middleware Admin
Step 12 - View and manage log files	Identify and diagnose problems through log files. WebCenter Spaces logs record all types of events, including start up and shutdown information, errors, warnings, and other information: Viewing and Configuring Log Information	Fusion Middleware Admin
Step 13 - Monitor performance	Analyze the performance of WebCenter Spaces and monitor its current status through Fusion Middleware Control Console: Viewing Performance Information Monitoring WebCenter Spaces	Fusion Middleware Admin

3.4 Application Administration for WebCenter Spaces (Roadmap)

The roadmap in Table 3-2 outlines typical tasks that a WebCenter Spaces administrator might perform while WebCenter Spaces is up and running.

If WebCenter Spaces must be taken offline for maintenance, ensure that a suitable message displays to any users who attempt to access the application while it is offline.

Table 3-2 Roadmap - Keeping WebCenter Spaces Up and Running

Step	Documentation	Role
Step 1 - Modify Application Settings	Modify application-wide settings as required: Naming Your WebCenter Customizing the Online Help Link Choosing the Default Display Language Applying Look and Feel using Skins Customizing Copyright and Privacy Statements ... for more options, see Chapter 18, "Customizing WebCenter Spaces".	WebCenter Spaces Admin
Step 2 - Manage Personal Spaces	Manage personal pages and business role pages. Push content to personal spaces: Managing Business Role Pages Managing Personal Pages	WebCenter Spaces Admin
Step 3 - Manage Group Spaces	Take any group space temporarily offline and close down any group spaces that is inactive. Manage anyone's group space: Viewing Group Space Information Changing the Status of a Group Space	WebCenter Spaces Admin
Step 4 - Manage Group Space Templates	Manage group space templates. Review and delete any template: Managing Group Space Templates	WebCenter Spaces Admin
Step 5 - Maintain Users and Roles	Maintain security. Modify user role permissions and assign new roles: Modifying Application Role Permissions Assigning a User to a Different Role	WebCenter Spaces Admin
Step 6 - Manage the Applications List	Maintain external application links. Add, modify, and delete entries: Making an Application Available to WebCenter Users Editing Links in the Applications Pane Removing Links from the Applications Pane	WebCenter Spaces Admin
Step 7- Maintain the Sidebar	Hide Sidebar content when services temporarily unavailable. Expose new services when available: Hiding and Showing Task Flows in the Sidebar	WebCenter Spaces Admin